Frequently Asked Questions


How do I submit a work?

Works can be submitted electronically. The goal is to enable departments, centers and other campus communities to post their own content; however, until a complete process is developed, the Digital Commons Manager will coordinate submissions. See the Contact Us link on the homepage for contact information.

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What kinds of works can be submitted?

University community members are encouraged to contribute works such as articles and books, journals, presentations, conference proceedings, creative activities, media, theses, performance recordings, and archival records of the university.

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Can the Digital Commons host journals?

Yes. The Digital Commons can host up to five journals for university organizations. To view examples of journals in Digital Commons at other institutions, see http://digitalcommons.bepress.com/online-journals/all.html. To host your journal on the Digital Commons, please contact the Digital Commons Manager (see Contact Us on the homepage).

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Can I post sound clips, multimedia projects, images, and other media?

Yes, as long as you are the rights owner or have permission from the owner to post the work.

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Can a work be removed from the Digital Commons?

Generally, no. Works submitted serve as a permanent record of the university’s creative and scholarly output.

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Can a previously submitted work be modified or updated?

Often yes, but we recommend keeping all versions posted rather than removing previous iterations.

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Who owns the copyright of works in the Digital Commons?

Inclusion in North Georgia Digital Commons does not alter the copyright status of a work. Copyright is held by the original authors/creators or the publisher if rights were transferred.

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May I use items from North Georgia Digital Commons?

You are free to download, save, and print materials found here for your own use. However, you should not re-publish, re-post, or redistribute materials without the permission of the author. Linking to resources is always permitted

For more information about Copyright and Fair Use, please consult:

North Georgia College & State University's Copyright Center.

University System of Georgia Copyright Policy

United States Copyright Office

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My work was published previously. May I contribute it to the Digital Commons?

In many cases, yes. First, determine whether you signed exclusive or non-exclusive rights with the publisher. If you have an exclusive contract with your publisher, you must request permission to place the work in the Digital Commons. Here is a template for writing to your publisher. To learn more about publishers' policies and digital commons see SHERPA-RoMEO (Rights Metadata for Open Archiving).

Before you sign exclusive contracts in the future, be aware that many publishers accept theScholarly Publishing and Academic Resources Coalition (SPARC) Addendum to Publication Agreement, which allows you to keep your author rights. Contact us if you would like to learn more.

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My work has not yet been published formally. May I contribute it to the Digital Commons?

Absolutely. We recommend using a Creative Commons license to make your work available to others under your terms.

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If I submit a work, will I continue to own the copyright?

Authors maintain full copyright to works posted in the North Georgia Digital Commons. North Georgia College & State University claims no ownership over the content but maintains a non-exclusive right to make the materials accessible for non-commercial use. This non-exclusive right does not interfere with the copyright holders' rights or ability to reuse content.

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How can I learn more about Digital Commons?

Contact us! See the Contact Us link on the homepage for contact information.

North Georgia Digital Commons is part of a network of open-access digital repositories. The contents of more than 1,300 of these repositories may be accessed from OpenDOAR (the Directory of Open Access Repositories): http://www.opendoar.org/search.php. The Scholarly Publishing and Academic Resources Coalition (SPARC) is also a good resource for information about the rationale for institutional repositories. Specifically, "The Case for Institutional Repositories: A SPARC Position Paper" argues their value within an academic institution.

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Who do I contact for assistance?

Contact the North Georgia Digital Commons Manager. Contact information is provided at the Contact Us link on the homepage.

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