Nighthawks Open Institutional Repository

1. Library Mission:

The libraries of the University of North Georgia, in keeping with the university’s mission, foster learning and academic excellence through diverse collections, services, and teaching. This is accomplished by creating a culture of inquiry, research, and lifelong learning in the academic and regional communities. The libraries support and extend the University of North Georgia’s student-focused and global mission.

2. About Nighthawks Open Institutional Repository (NOIR):

The University of North Georgia Digital Commons is a central exchange for scholarship and creative work contributed by the students, faculty and staff of the university with the goal of expanding the visibility of the university to the regional and global community.  University community members are encouraged to contribute works such as articles and books, journals, presentations, conference proceedings, creative activities, media, theses, and archival records of the university. The North Georgia Digital Commons is a university-wide initiative managed by the University Libraries.

3. Collection Development Policy:

    • Who can contribute: NOIR includes work created by individuals or groups affiliated with a UNG department, program, research team, working group, collaborative project, or conference, such as:
      • UNG faculty, researchers, and staff
      • UNG departments, schools, and colleges
      • Undergraduate and graduate students with faculty sponsorship
      • Other University-affiliated entities will be considered on a case-by-case basis.
    • What kinds of materials:
      • NOIR preserves and makes publicly available scholarly, scientific, professional, and cultural works created within the UNG community including:
        • Dissertations and theses
        • Faculty and student scholarship (articles, presentations, multimedia)
        • Documentation of UNG-hosted conferences and events (papers, presentations, programs, videos, proceedings)
        • Grey literature (technical reports, research reports, working papers)
        • Digitized special collections
        • Open access journals
      • Other types of materials will be considered on a case-by-case basis, including:
        • Books and book chapters
        • UNG archival records (policy documents, meeting notes, reports)
        • Course materials
        • Data sets and/or descriptive metadata

      The UNG Libraries reserve the right to deny or remove materials not within the scope of the collection development policy.

    • Priorities:
      • Theses and dissertations
      • Journals and conferences
      • Honors theses and capstone projects
      • Conference, symposia, and other event content (faculty and student)
      • Faculty scholarship, including gray literature, articles, pre-prints/post-prints, book chapters, conference papers, presentations
      • Institutional documents and publications
      • Photographs, art, creative collections (faculty and student)
      • Performances, lectures (faculty and student)
      • Student media publications
      • Peer-reviewed journals
      • Resources unique to the University of North Georgia

4. Copyright/permissions policy:

The University of North Georgia claims no ownership over the content but maintains a non-exclusive right to make the materials accessible for non-commercial use. The non-exclusive right does not interfere with the copyright holders' rights or ability to reuse content. Copyright is held by the original authors/creators or the publisher if rights were transferred. The NOIR staff may be able to assist with specific questions about copyright and permissions, but the primary responsibility of conducting copyright clearance falls to the contributor. Contributors must submit a signed submission agreement form provided by the NOIR staff before staff will post their work to the repository.

5. Digital Preservation Policy:

The Libraries are committed to preserving and providing access to the scholarly content in NOIR. Some file formats may cease to be supported as a result of changes in technology beyond the control of the Libraries. Bepress, the publisher of the Digital Commons platform, employs multiple preservation strategies to ensure the long-term integrity of deposited materials. These measures include: provision of stable URLs, robust infrastructure, daily and weekly offsite backups, dedicated staff, scheduled maintenance, software testing and development, file format migration and emulation, and OAIS and LOCKSS compliance.

The NOIR staff will promote the use of standard and open content formats that meet community-accepted digital preservation standards, are widely supported on a number of platforms, and that can be preserved and migrated forward to new preservation formats over time. The preferred file type for documents housed in NOIR is Adobe Acrobat PDF. When materials are submitted in Microsoft Word (doc and docx) or Rich Text Format (rtf), NOIR will automatically convert them to searchable PDF, retaining copies of the original NOIR for preservation purposes. Other file types will not be automatically converted to PDF as part of the submission process. PDFs that are uploaded (whether searchable or not) will not be altered in the submission process. For documents not in PDF format, NOIR staff recommends that a PDF version be submitted along with the original whenever possible.

6. Access and Use Policy:

Users are encouraged to cite and link to digital content in NOIR and are free to do so without asking for permission. Depending on the source of the digitized work, licenses or other contractual terms may restrict further distribution or other uses. NOIR does not have authority to grant or deny permissions, as copyright remains with the authors. When any permissible use is made of the materials, we request that NOIR be attributed as the source of the digital contents and that links to the item on NOIR be included where appropriate. If you have any questions about access and use, please do not hesitate to contact the NOIR staff.

7. Privacy Policy:

NOIR respects the privacy of all contributors, visitors and users of its services. Information about privacy in different areas of NOIR is given below.

    • Assessments:

      Information and data obtained by NOIR in support of assessment of services, collections, resources, etc., or in support of research related to repository services, are considered confidential and will not be shared except in aggregates or with the express permission of participants, to protect privacy.

    • Google Analytics

      NOIR uses Google Analytics, a Web analytics service provided by Google, to help understand how the site is being used and to improve our interface and services. Google Analytics operates through the use of a “cookie,” which is a text file placed on your computer that contains information about your use of NOIR. The information stored in the cookie will be transmitted to and stored by Google. NOIR uses this information for analytical and feature-improvement related purposes only. We do not transmit any information to other third parties. For more information on Google Analytics and Google’s privacy policy, please visit Google Privacy. If you choose, you can opt out of this tracking by using one of the following methods:

      • Turn off cookies in the preferences setting in your browser
      • Use the Google Analytics opt-out browser add-on Opt Out

8. Submission and Hosting Guidelines:

  • Theses/Dissertations/Projects:

    Submissions must be made to the community administrator. The work must be submitted electronically. With the submission, the contributor must also sign and submit a permissions form, and the committee’s approval/signature page to the community administrator before the work will be uploaded to NOIR.

  • Individual Articles/Publications:

    Faculty, staff, or students wishing to post articles written or published for journals not affiliated with UNG/NOIR must electronically submit a signed permissions form with the article to the community administrator for consideration. If the original publication is not open access, instructions on how to publish the article in accordance with the publication’s copyright policy must also be included in the submission. Authors may contact the community administrator with any questions about including publications from non-open access journals in the repository.

  • Journals:

    Those wishing to publish open access journals through NOIR should contact the community administrator. As journals are taken on a case-by-case basis, the publisher/editor is asked to submit a completed copy of the “Journal Hosting Information Form” for review by the community administrator and the Dean of Libraries. If the journal is accepted, a Memoranda of Understanding and the “Journal Information and Workflow” form must be completed prior to establishing the journal’s page on NOIR. As the process for creating the journal’s page is lengthy, the community administrator requires two to five weeks to set the site up after the journal is accepted and the paperwork has been completed.

  • Conferences and Symposia:

    Much like journals, conferences and symposia take time to establish. Those wishing to use NOIR to plan, promote, and publish materials from a conference must submit a “Conference Hosting Information Form” for review. If the conference or symposia is accepted for hosting on NOIR, a Memoranda of Understanding and the “Conference Information and Workflow” form must be completed by conference administrators. Please allow two to five weeks after acceptance to create the site for the conference.

9. Withdrawal and retention guidelines:

NOIR is meant to be a permanent scholarly record. Once an item is deposited in the repository a persistent URL will be generated and a citation to the item will always remain. Removing content is discouraged. However, authors may request that the community administrator remove their files. The community administrator must approve all such withdrawals in consultation with the author. Reasons for removal may include copyright infringement, plagiarism, or falsification of data. No files will be removed by the community administrator without the author being informed.

Updated versions of content may be posted, and can be linked to the first posted version. Earlier versions may be removed, but we encourage authors to maintain these versions in the repository, as a record of the development of any posted contents.

10. Contact information:

Please contact the Special Collections and Digital Initiatives Librarian with any questions or concerns.

Allison Galloup
Special Collections and Digital Initiatives Librarian
Hosch Library 136
Library Technology Center 182